Managing rental properties in Ireland comes with a distinct set of challenges that most UK-focused software simply doesn't handle well. RTB registration, rent pressure zones, HAP payments, NPPR levies, and Part 4 tenancy rules aren't afterthoughts — they're the day-to-day reality for every letting agent operating in Dublin, Cork, Galway, or Belfast.
This guide cuts through the noise and looks honestly at what software options actually exist for Irish letting agents in 2026, what they cost, and where they fall short.
Ireland's rental market is regulated differently from England and Wales. The Residential Tenancies Board (RTB) — formerly the PRTB — requires landlords to register every tenancy. Rent Pressure Zones (RPZs) cap annual rent increases at the lower of 2% or HICP inflation. HAP (Housing Assistance Payment) tenancies have their own payment structure and reporting. And Part 4 tenancy rights kick in after six months, giving tenants significant security of tenure.
On top of that, agents in Northern Ireland operate under a hybrid system — broadly following Great Britain's rules but with some local differences around tenancy deposit schemes and licensing.
Software built purely for English landlords often ignores all of this. You end up managing compliance in spreadsheets alongside a system that was never designed for your market.
Propflow is built by a property management company operating in Northern Ireland, which means it was designed with the realities of Irish letting from day one. It supports both GBP and EUR, handles RTB-style compliance tracking, generates landlord remittance statements automatically, and includes a full tenant portal. It's the only option in this list built specifically for the UK and Irish market rather than retrofitted from English-only software.
Pricing starts at £29/month for up to 20 properties, with no per-property fees. A 14-day free trial requires no credit card.
Arthur is one of the most established property management platforms in the UK. It's feature-rich and handles portfolios well at scale, but it's built primarily for the English market. RTB registration and rent pressure zone tracking aren't native features — you'd need to manage these outside the system. It's also priced at the higher end, typically starting around £1 per property per month with a minimum monthly spend, which adds up quickly for smaller portfolios.
Fixflo focuses specifically on maintenance management and repairs reporting. It's excellent at what it does — tenant-reported issues, contractor assignment, work order tracking — but it's not a full property management system. Most agents use it alongside another platform, which means two subscriptions and two systems to manage.
Landlord Vision is designed for self-managing landlords rather than letting agents. It handles basic rent tracking and document storage well, but lacks agency-specific features like landlord remittance statements, team management, and a proper tenant portal. It also doesn't handle ROI-specific compliance requirements.
Still the most common "system" used by small agencies in Ireland. Free, flexible, and deeply risky — no automated reminders, no audit trail, no tenant portal, no automatic chasing of overdue rent. If you're still on spreadsheets, you're spending far more time on admin than you need to be.
| Feature | Propflow | Arthur Online | Fixflo | Landlord Vision |
|---|---|---|---|---|
| EUR currency support | ✓ | ✗ | ✗ | ✗ |
| RTB / compliance tracking | ✓ | ✗ | ✗ | ✗ |
| Landlord remittance statements | ✓ | ✓ | ✗ | ✓ |
| Tenant portal | ✓ | ✓ | ✓ | ✗ |
| Maintenance / work orders | ✓ | ✓ | ✓ | ✗ |
| Automated rent chasing | ✓ | ✓ | ✗ | ✗ |
| Team / multi-user access | ✓ | ✓ | ✓ | ✗ |
| Starting price | £29/mo | ~£50/mo+ | ~£30/mo+ | £9.99/mo |
| Free trial | 14 days | 14 days | Demo only | 30 days |
Every private tenancy in Ireland must be registered with the RTB within one month of the tenancy starting. Failure to register can result in fines and complications if you ever need to pursue a dispute. Yet most property management software treats this as an afterthought.
At a minimum, your software should:
Since April 2022, landlords must register tenancies annually rather than just at the start. This means your compliance tracking needs to handle recurring registration deadlines, not just one-off registrations.
Housing Assistance Payment (HAP) tenancies are increasingly common across Ireland. Under HAP, the local authority pays a portion of the rent directly to the landlord, while the tenant pays a differential rent to the council rather than to the landlord.
This creates a specific accounting challenge: the "rent" you receive isn't all from one source. Your software needs to be able to record both the HAP payment and any top-up the tenant pays, and report them separately on landlord statements.
Most generic UK software handles this poorly or not at all. It assumes rent comes from one payer. If you manage any HAP tenancies, check specifically how any software you're evaluating handles split payment sources before committing.
Rent Pressure Zones were introduced in Ireland in 2016 and have been expanded significantly since. In RPZ areas, rent increases are capped at the lower of 2% per year or the rate of general inflation (HICP).
To comply, you need to know:
Good property management software should surface this automatically when you're reviewing rents rather than leaving you to calculate it manually each time.
Agents operating in Northern Ireland sit in a slightly different position. The Residential Tenancies Act (Northern Ireland) 2022 introduced new tenant protections, including a 12-week notice to quit period for long-term tenancies. There's no direct equivalent of the RTB, but tenancy deposit protection is mandatory and regulated separately.
For agents working across both jurisdictions — common for agencies based near the border — this means managing two different compliance frameworks in the same system. Software that can handle both GBP and EUR, and that lets you tag properties by jurisdiction, makes this significantly easier.
Beyond the regulatory requirements, the daily workflow of an Irish letting agent looks like this:
The software that saves the most time is the one that automates the repetitive parts — automatic rent reminders, chasing emails that go out without you having to remember, landlord statements that generate themselves at the end of each month.
For Irish letting agents specifically, the market is underserved. Most established platforms were built for England and haven't been meaningfully adapted for Irish regulatory requirements. Propflow was built by people actually managing properties in Ireland, which shows in the features it prioritises. If you're managing 10–150 properties across ROI or Northern Ireland, it's the only platform we're aware of that handles the full workflow without requiring workarounds for Irish-specific requirements.
Migrating from spreadsheets (or from another system) to dedicated property management software typically takes a few hours of data entry to get your properties, tenants, and leases set up. Most agencies are fully operational within a day.
The time you get back is immediate: no more manually chasing overdue rent, no more month-end scramble to produce landlord statements, no more missed compliance deadlines.
For a portfolio of 30 properties, most agencies report saving 6–10 hours per week on admin after switching to dedicated software — time that goes back into growing the portfolio or improving service levels.
Built for UK and Irish letting agents. No credit card required. Full access from day one.
Start Your Free Trial →Set up in minutes · No contracts · Cancel anytime
Most property management software is designed for the UK (specifically England) and doesn't natively handle Irish requirements like RTB registration tracking, HAP payment management, or rent pressure zone compliance. Propflow is an exception — it was built by a letting agency operating in Ireland and Northern Ireland.
Not necessarily — but your software needs to support both GBP and EUR, and ideally let you manage compliance requirements separately for each jurisdiction. A single system that handles both is significantly easier than running two.
Pricing varies widely. Budget options start around £10–30/month for basic functionality. Full agency platforms typically run £30–100+/month depending on portfolio size and features. Per-property pricing can add up quickly for larger portfolios — flat-fee pricing is generally better value above 20 properties.
Most can't handle HAP natively — they assume rent comes from a single payer. You'd need to manually record the split or use a system that supports multiple payment sources per tenancy. This is worth checking specifically before choosing a platform if you manage HAP tenancies.
Landlords must register new tenancies with the RTB within one month of the tenancy start date. Since April 2022, all tenancies must also be re-registered annually. Late registration incurs a fee (€90 vs the standard €40 for timely registration).